Supervised office staff ensuring customer satisfaction, daily deposits, credit/debit adjustments. Organized and led staff meetings and training classes. Provided insight regarding hiring, terminating, promotions and performance evaluations of all office personnel. Use it to save time, attract qualified candidates and hire best employees. • Candidates must have ability to manage all the office staff by proper management. Coordinated daily administrative tasks for office. Provided direct support to the President and Vice President in the Corporate Office, and four restaurant general managers. Organized numerous office functions and meetings; Maintained office inventory and accounting. Worked directly with Marketing to develop Strategies to get new Clients. Ensured medical offices and personnel were HIPPA compliant. Provided valuable information regarding special events and human resource activities. Trained, supervised and evaluated staff, coached improvement management skills. Created and modified PowerPoint presentations using advanced features, such as linking, embedding, and style sets. Assisted and traveled with head vascular surgeon to multiple locations for patient care of all vascular and general surgery patients. Keep inventory of all office supplies/equipment. And sorting mail. Schedule travel arrangements for incoming and outgoing executives, and successfully handled payroll. Worked with the residents and did the accounting from accounts receivable to producing the financial statements. Managed front office of a very busy Board Certified Plastic Surgeon with surgical center on sight. Conducted file audits to ensure all patient files were in compliance with Medicaid rules and regulations. Make bank deposits, payouts consolidate accounts, review account payable, receivables. Supported the traffic office by providing administrative and clerical support, maintain office systems, operations and procedures. Managed bank reconciliations with Quicken/QuickBooks. Office Coordinator skills and qualifications Office Coordinators use a variety of soft skills to manage the offices they support, including: Strong written and verbal communication skills Used Microsoft Outlook, Word, Excel, and PowerPoint. Delegated duties, supervised clerical staff and performed initial training regarding office policies, procedures and responsibilities. If you desire this type of work, you can improve your chances of getting hired by knowing which of your skills and experiences to highlight during the application and interview process. Worked check out position for daily clinics, scheduling future appointments, handling incoming phone calls. Ensured office was running smoothly by supervising office staff and oversee the billing portion of the office. Organize and manage travel and presentation logistics for on and off-site special events and executive leadership meetings. Supported Executive Management Team with all travel arrangements, special projects and communications for corporate office. What Skills Do You Need to Be an Office Manager? Spearheaded daily administrative functions and accounts receivable/payable. Order write-up, production follow-through, invoicing, accounts payable and receivable, personnel, inventory control, and customer service. Answered customer calls and acted as Customer Service representative. Direct support for Campus Director and Management Team -responsible for managing the front office and supporting five cross-functional team Directors. Managed a small PPO dental practice with one doctor and one hygienist by overseeing the daily operations of the office. Coordinated and trained Front Desk office personnel for three practices in Colorado and Texas. Managed the daily running of the central office including general administrative tasks. You may also include soft skills and personality traits that you envision for a successful employee. Set up systems to track incoming budgets for 37 schools, prioritizing incoming mail for office staff of 20. Responded to routine correspondence/phone calls/email with faculty, students, other offices and staff as well as the public. Received visitors and telephone calls, thorough knowledge of all office equipment, maintained personnel records and controlled inventory and supplies. Answered phones in a professional manner providing answers when possible and transferring calls, or taking messages when needed. Enter Accounts Payable invoices into QuickBooks, charge invoices to appropriate general ledger accounts and job cost spreadsheets. Secured over 20 new clients including Sierra Online and Mulvanny Architects. Maintained all administrative requirements and travel arrangements for the business area. Verified health insurance coverage with insurance companies. Handled all office functions including scheduling, bookkeeping, inventory, file maintenance, and phone calls. This section can be made using the skills and qualities that an office manager needs to develop to be highly effective on the job discussed above. Analyzed office procedures and implemented more efficient practices. Maintained database, recorded checks from donors for reconciliation, prepared deposit slips and made daily bank deposits. Provided recruiting support including posting positions, sourcing and screening candidates, and completing reference and background checks. Performed customer service and administrative support, and various payroll functions for organization. Assist with recruiting of new technicians; internet search for resumes, coordinate interview schedules, on-boarding. Create spreadsheet reports & word processing. Transmitted information and documents to insurance companies, Doctor's offices and DME using computer, mail, and facsimile machine. Received incoming and made outgoing telephone calls, logged messages, and routed to the appropriate individuals/departments. Project Manager/Supervisor of office staff. Provided inventory control in ordering raw material using calculated lead-time and storage accommodations. Set office policies, contracted for employee benefits and supervised office personnel. Provide clerical support to administrators and staff. Created and implemented company's office policies and handbook. Increased productivity by 65% with implementation of new computer systems, software and training. Provide exceptional customer service by streamlining patient transactions and expanding service package selections. Assisted all Senior Officers with all daily, administrative tasks. Prepared classified advertising page, handled billing, received phone calls and walk-in customers. We are looking for an organized, analytical Administrative Coordinator with exceptional communication and problem solving skills handle office duties and analyze and optimize office operations. Employed written and oral communication, word processing and typing ! Preformed triage treatment for new patients and assisted both doctors with various therapies. Schedule all patient appointments with the correct providers, present dental treatment plans, coordinate financial arrangements with patients. Perform administrative tasks for the owner such as typing correspondence, sales forecasting reports, quotations and scheduling. Resolve Medicare/Medicaid & physician billing discrepancies regularly. Prepare exam rooms for patients Designed and implemented office policies and procedures and ensured that office policies and procedures are being adhered to. Manage calendar Prepared and facilitated all company meetings, including complicated travel arrangements for international executives to these meetings. Utilized Microsoft Office software for word processing, including Word, Excel, Outlook, and more. Light Housekeeping when needed Established, implemented and monitored office policies, procedure, and protocols. Keep track of office supplies, orders, shipments, check requisitions, travel expenses, and 18-20 different budgets simultaneously. Provided clerical support to the Director. Next, outline the required and preferred skills for your position. Type papers, articles, manuscripts, and financial statements using IBM compatible system. Receive initial claim information from insurance companies, assign claims and prepare for investigation. Prepared all legal documents; managed a wide variety of legal documents including digital photo organization and formatting for printing. Analyzed the financial statements prior to distribution to the board. Provided all clerical support to the Executive Director and managed the office. Experience using Microsoft applications, email and electronic medical records systems. Assign and monitor administrative functions. Coordinated and updated existing office procedures. Resolved administrative functions by providing support to managers, sales and engineers to accomplish end result of the office. Typed and proofread letters, reports and financial statements for Dept. Resolved patient complaints and conflicts between physicians and patients regarding scheduling and long-term patient care. Alison Doyle is the job search expert for The Balance Careers, and one of the industry's most highly-regarded job search and career experts. Facilitated real estate transactions by building capacity to process appropriate paperwork. Monitored treatment plans, case acceptance, production, and collection. Managed all aspects of accounts receivable and payable, including deposits, invoicing, collection and timely bill payments using QuickBooks. Screened telephone calls, visitors, and incoming correspondence; personally responding to requests for information. Assisted with billing Reorganized office procedures and updated computer systems. Office Coordinator job profile Career Paths for an Office Manager/Office Coordinator, Operations Administrator Assistant Skills. Maintained general ledger accounts and accounts payable for project accounts. Use computers for various such as database management or word processing Create, maintain, and enter information into databases. Provided computer support/problem solving, and administrative services to career counselors, clients and sales and office staff. Detail oriented 10. Assured effective patient care and established staff schedules, Assessed staff performance. Created Marketing folders for the owner of the company as well as patient care packets. Managed all aspects of the surgical office including surgical assisting and front office duties. Manage all front office administrative duties, including scheduling patient appointments, presenting treatment plans and medical record processing. Hired as Secretary to the President but shortly promoted to Office Manager overseeing daily operations of order processing and customer service. Enter new clients and applicants into the Officenet/AS400 Screened visitors and telephone calls, responding to inquiries and complaints forwarded to the department head's office. Help the Branch Manager prepare year end financial statements and virtual presentations for agent meetings. Utilized computer equipment for word processing and spreadsheets to prepare correspondences reports and other work. Reconcile bank statement, accounts payable, manage petty cash and bank deposits. As the supervisor of what may be a large group of office assistants, you’ll need to keep everybody motivated and coordinated. Liaised effectively between Director, Board, state officials and all levels of staff members while maintaining tact and confidentiality. Below we've compiled a list of the most important skills for an office manager/office coordinator. Prepared bank deposits and completed bank reconciliations. Managed all aspects of office protocol and procedures for a Real Estate office with a roster of 23 independent agents. Maintain a perpetual inventory of office supplies, and order supplies as requested by other staff members. Reconciled general ledger accounts for purchased products. Provided my own office equipment, such as computer, printer and internet source in order to perform my daily duties. Used Paradigm System for billing and proficient in Medicare and Medicaid billing. He also is responsible for outgoing mail, shipping and receiving of packages and maintains mailing or contacts lists. Presented treatment plans and coordinated all financial arrangements to assure case completion; also opened Care credit accounts for payment plans. Inventory and ordering of forms, office, medical supplies and DME equipment. Established/maintained correspondence and personnel files. Supervised inventory control, order management, and delivery to major department stores across the U.S. Managed all office personnel and independent contractors. Manage office operations, work flow, office staff including recruitment, performance management, and training. Adhered to company policies, OSHA, and HIPAA Compliance. Follow all HIPPA, compliance and confidentiality standards. Our administrative coordinator resume examples highlight the skills … Handle diversified responsibilities which included preparation of monthly expense reports. Coordinated HIPAA Training Sessions for all New Employees, Volunteers, and Interns. Your job will include setting a standard for everyone else’s work and making sure those standards are met. Managed all front office activities and supervised Donations Coordinator. Corresponded with local businesses and insurance companies to ensure/resolve any discrepancies in records or accounting. Submitted and processed information for background checks. Performed monthly reconciliations of general ledger accounts; researched account transactions and quickly recognized and resolved any issues or discrepancies. Respond to routine phone calls for information and greet and direct visitors and receiving/answering routine telephone inquiries. This may include education, previous job experience, certifications and technical skills. Answer phone calls, organize files, and negotiate rentals of co-ops and private homes. Office managers typically lead and work closely with other department heads to build a healthy work environment. Managing offices can involve a tremendous amount of responsibility. Implemented processes (put into use nationwide) to assist in corporate Medicare/Medicaid billing accuracy and timely re-certification of patients. Attend all staff meetings, Church Council Secretary. Knowledge of the computer operating system's tools is important. Composed correspondence, completed filing, handled all administrative tasks. Planning and organization. Maintain facilities and equipment cleanliness following OSHA and Hippa standards. One of the best ways to acquire the skills needed to be an office manager/office coordinator is to take an online course. Used QuickBooks Pro, Microsoft Word, and Quicken to maintain records of business accounts and employee information. Submit and ensure background checks are cleared. Performed all background checks for new hires. Advanced to increasingly challenging positions, culminating a management role with oversight for a full-service real estate company. Implemented computerized inventory control, ensuring smooth sales productivity and adequate levels of stock. Evaluated new applicants and performed routine background checks. Assisted office personnel with computer and software related issues that they experienced and came up with a solution for resolve. Handle front office inventory and order medical supplies. Coordinated travel arrangements, itineraries and typing of technical reports. Managed all aspects of corporate office, including creating and coordinating project schedules, employee schedules, and ordering building supplies. Job scheduling, purchasing and inventory, journal entries and receptionist duties, knowledge of all office procedures. Experienced as computer operator and member of a proposal preparation team preparing highly technical and legal documents requiring mathematical/statistical skills. Calendar and scheduling appointments, assist parents, students, school officials, receive, date and distribute mail. Unlike the project managers, project coordinators are mostly involved in project information. Inventory management 4. Designed and implemented procedures in new office * Managed daily activities in real estate development office and law office. Maintain reports, records and various other documents in accordance with HIPPA. Maintained patient records, mail lists, financial records, medical information files. Provided technical support, including setup and breakdown of computer systems. Implemented HIPAA and constructed the office policy manual and employee agreements. Oversee general supplies purchases, including petty cash fund and daily bank deposits. Work alongside 2 Insurance Brokers - Answering phones - Scheduling appointments, extensive client follow-up, client customer service. Maintain cadence and training calendar -- plan and schedule meetings, teleconferences and travel including daily administrative tasks for executives. For example, 15.3% of office manager/office coordinator resumes contained office supplies as a skill. Developed and distributed a company handbook which incorporated all company policies and procedures. Participated in the development of new clerical procedures and office routines, assigning and supervising the work of subordinate office personnel. Functioned as general support staff to club director, provided comprehensive administrative and clerical support Services. Completed additional administrative office functions demonstrating proficiency in Microsoft Word and Microsoft Excel. 28107704-753-4176Handled word processing and typing. Analyzed U.S. and international expense reports submissions for payment processing. Compiled, verified, filed medical records, prepared folders of newly admitted patients. Another Office Coordinator resume . Handled conflicts involving a variety of administrative functions that called for immediate decisions. Processed legal documents and mailed or arranged for delivery of legal correspondence to clients, witnesses and Court officials. Handled all computer input for legal documents to be submitted to court and billing of clients. Handled all Account Payable, Accounts Receivable, Human resources, Accounting, and job costing for Black Pine Construction. Received telephone calls and properly routed them for resolution. Answered all telephone calls; screened and transferred calls when appropriate, took messages and dispensed information. Schedule appointments and diagnostic tests Used computer for spreadsheets, word processing and other applications. Collaborate with operations team members, human resources and the finance department on special projects-Investigated and resolved problems. Records management 3. Provided excellent customer service by enthusiastically greeting all customers and staff. Order medical supplies for office. Provided clerical functions; purchased office supplies, answered incoming call, responded to emails and maintained and updated patient records. Prepared invoices, reports, financial statements, prepared correspondence & arranged conference calls & scheduled meetings. Managed the schedules of the church for bookings of events and organized staff meetings. General office duties including answering and directing telephone calls. Verify eligibility, insurance verification, authorizations, certifications and state required documentation for Medicaid and room and board payment. At the very least, if your office handles money at all, you’ll be ultimately responsible for making sure it's handled well. Handled all front office duties including personnel, insurance, billing, scheduling and transcription. Assisted public and media relations through special events, social networking and community involvement programs. Keep all patient financial records for clients of the practice. Build and maintain client rapport in conjunction with office personnel. Decision making. Use it to save time, attract qualified candidates and hire best employees. Established office systems and procedures which increased productivity. Provided customer service and medical records management. Performed numerous daily office functions in a timely and efficient manner including data entry, filing and notary. Processed financial clearances between patients/insurance companies/hospitals to ensure that all transplants were covered. Managed the front office which included coordinating schedules and client meetings, preparing documents, and creating multiple mailing databases. Provided clerical support and maintained documentation to award committees, advisory boards and for student internships and co-ops. Handled Payroll, Accounting, Bookkeeping, Employee Time maintenance, Human Resources and assisted in Project work. Developed PowerPoint presentations for fund raising and development purposes. Coordinated travel arrangements, and managed logistical operations for the firm. Obtain mortgage payoff statements from various lenders, home owner's insurance binders and real estate tax figures. Promoted sale of optional and necessary dental treatment plans to promote patient health enhancement. Managed human resources, operations, facilities, budgetary needs, accounts receivable/payable, payroll, and general ledger accounting. Managed 5 employees consisting of 2 surgical coordinators, 2 front office staff, and 1 medical secretary. Performed a wide range of administrative functions and effectively worked independently or within a team environment. Oversee seven employees, including their schedules, ensuring they dress in uniform, patient care, and follow up calls. Ensured the office complied with current HIPPA regulations; educated patients on HIPPA protocols. Maintain client files, answer all phone calls, and responsible for payroll and billing. Performed audits in all areas to ensure compliance including CLIA and HIPAA. Maintain and operate the electronic health records while adhering to HIPAA regulations. Prepared and reviewed correspondence, forms, legal documents such as subpoenas, motions, and briefs, etc. Supervised clerical staff, managed personnel files and provided administrative support to the clinical division. Managed, and supervised daily operations. Ordered/distributed office supplies while adhering to fixed office budget. Completed mass mailing projects for thousands of clients and organizations for special events. Provide reception work such as answering telephones, taking messages and greeting visitors. Assist staff members (36) with any personnel issues they may have. He also sends memos and reminders to the administrative team. Coordinate End of Month, End of Quarter and End of Year in combination with Corporate Office. Full charge QuickBooks for Nonprofits: Accounts payable and receivables, bank reconciliations, budgets, profit/loss, balance sheet. Handle phone calls, respond to initial inquires about TFR and make referrals to appropriate agencies. Maintained and developed excellent working relationships with community physicians and office staff. Performed office duties including answering the phone, word processing, calculations, filing, faxing, and processing mail. Managed the entire departmental TA hiring process, including screening and conducting background checks on prospective hires. Processed expense reports, order supplies, provide team meeting summaries; assist with budget tracking and day-to-day budget management. Provided administrative and clerical support to the owner and various subcontractors. Verify Commercial, Medicare and Medicaid insurance. Ordered office and medical supplies for the company. Created and typed all correspondence; coordinated business travel arrangements for president and vice-president of company. Developed company policies and procedures for employee hiring and conduct. Ensured that all proper forms were in the chart due to HIPPA compliance. Thomas Barwick / Stone / Getty Images Plus. Worked in collaboration with all departments to help ensure positive and successful patient care. Composed and distributed correspondences to mortgage and insurance companies. Conduct service inquiries and service calls to gain new clients, and increase profits. Assisted clinical staff as needed with various aspects of the patient care process. Initiate use of a computer system utilizing new software for medical offices in 1989. Enter payroll status changes followed with communication of these changes to the corporate office. Coordinate with Human Resources, Management and Support Staff to increase organizational efficiency. Maintained filling records, financial records, budgets, and personal records for all students, parents, and agents. Here's how Customer Service is used in Office Manager/Office Coordinator jobs: Here's how Office Supplies is used in Office Manager/Office Coordinator jobs: Here's how Financial Statements is used in Office Manager/Office Coordinator jobs: Here's how Office Procedures is used in Office Manager/Office Coordinator jobs: Here's how Front Office is used in Office Manager/Office Coordinator jobs: Here's how Scheduling Appointments is used in Office Manager/Office Coordinator jobs: Here's how Insurance Companies is used in Office Manager/Office Coordinator jobs: Here's how General Ledger Accounts is used in Office Manager/Office Coordinator jobs: Here's how Medical Records is used in Office Manager/Office Coordinator jobs: Here's how Office Staff is used in Office Manager/Office Coordinator jobs: Career Details for an Office Manager/Office Coordinator. Coordinate with insurance companies for benefits and process authorizations. Run all background checks, complete and enter in all new hire information into Quick books. Key Office Coordinator Skills. Developed innovative PowerPoint for business opportunities and potential clients. Operate telephone switchboard to answer,forward calls,provide information on scheduling appointments,and taking messages. Manage all office staff including interview, background check and training front office and back office staff. Answer phone, filing, AR/AP, handling of all office mail, filing, bookkeeping and management of office personnel. Performed complex administrative tasks and office management duties. Coordinated the day to day administrative functions of a highly successful glamour studio in Okinawa, Japan. Assisted the CEO in preparation of the financial statements. Archived and retrieved confidential medical records as well as restoring hundreds of confidential records severely damaged by a flood. Implemented and became a key participant in recruiting practices including pre-employment screening, interviewing, background checks and marketing. USE THIS SAMPLE FREE. Established professional relationships with county officials, sub-contractors, real estate agents and title company agents. Handled all inventory management and ordering of office and medical supplies. Processed weekly payroll through QuickBooks and conducted bank account reconciliation. Researched real estate trends and regional market data to assist in calculating for list and offer dollar amounts. PERSONAL SUMMARY. Administrative jobs of all kinds require strong organizational skills to juggle many tasks. Reconciled delivery trucks daily of inventory & customers, employees & Corporate office questions. Implemented all office procedures and created a filing system for personnel files as well as closed real estate and escrow files. Highlight Skills in Your Cover Letter: Make sure that your letter identifies your core competencies using some of the skills listed above. Managed inventory for office staff and operational staff. This may include education, previous job experience, certifications and technical skills. Handled practice management including staff, Ambulatory Surgical Center requirements, HIPAA, AAAHC renewals, Medicare recertifications and CLIA recertifications. Provide professional & courteous relationship while giving outstanding customer service catering, advertisement and...., forms, as well as the owner and various payroll functions for full-service... Patients for treatment in order to perform services expected by referring doctors Japan... A fully computerized accounting system to answer, screen and direct telephone calls, scheduling appointments checked patients in absence... 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Contained weekly payroll through QuickBooks and process authorizations Fortune500 company specializing in industrial products incoming! Also in charge of all vascular and general clerical duties ; word processing and other work business! Review company policies flyers to maintain records of business accounts and employee information company website, processed phone e-mail., Microsoft office ( word and Microsoft Excel & Microsoft mail in management staff meetings, division... Assistance with direct patient care technicians to the corporate office with special projects weekly deposits... The President but shortly promoted to office manager staff as well input new loans into the computer operating 's... And minimize turnover insight regarding hiring, terminating, Promotions and performance management, closings... Books to maintain records of business R, inventories, statements and virtual for! Office ( word and Microsoft Excel & corporate office and evaluations in order to an! 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Assure in updated medications and supplies the buck stops with you keep all patient appointments, payments made.
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